ProjectPacer
For fractional executives & agencies

Time tracking that runs your whole practice.

Track your time, pace every client, and see what you actually make. The whole business behind your clients, in one place.

Start free
30-day free trial, unlimited. No credit card.
This week
Across 4 clients
On pace
0.0h
Tracked
$0.0k
Billed
0%
Margin
Acme Co10.6h / 15h
01:24:07
Time tracking & capture

Track in a click. We draft the rest.

Time tracking is the core of ProjectPacer, so we made it fast. Start a timer in one click or log an entry by hand, and let ProjectPacer draft the rest from the places you’re already working. You review every draft, and nothing’s logged until you approve it.
Calendar GitHub Slack Desktop Your AI assistant (MCP)
How capture works
Recording
01:24:07
Board deck review · Acme Co
Suggested from your day
Client call · Northwind45m
PR review · Globex1h 10m
Standup · Acme15m
Pace every client

Know where every client stands, in real time.

Bill clients by the hour, fixed fee, retainer, milestone, or something unique to your business. Whatever the model, it paces itself as the hours or budget are spent, so you catch the one running hot while there’s still time to act. And when the next one comes in, see who’s free to take it, and test the what-if before you say yes.
How engagements work Plan your people
Hours burn-up
0295886115144wk 0wk 14
Week 8 of 14
Tracked97h
Remaining47h
Target82.3h
Pace+14.7h ahead
Tracked Target · 144h (100%)
Tasks & productivity

Project management, not just clock management.

Manage every client’s work as tasks on a kanban board or a spreadsheet-style table, with the columns, statuses, and assignees you need, and the timer built right into each one.
Boards & tables Shareable goals Pomodoro timer
Tasks, goals & focus
Acme Co · Tasks
BoardTable
TaskStatusTracked
OCCash-flow model
In progress
1:24:07
ABQ3 board deck
To do
JDHiring plan
In progress
MRVendor contract review
To do
OCMonth-end close
Done
3h 05m
See the money

See what each client actually makes you.

See revenue, cost, profit, and margin for every client, project, and person, all from the bill and cost rates you set. A number, not a gut feel. You control exactly who can see billing and margin.
Profitability · September
Acme Co
0%
gross margin
Cost Profit
$0
Billable
$0
Cost
$0
Profit

Valued from your rate card · $250 effective rate

Bill it all

Hours, mileage, and expenses. One invoice.

Bill for more than time. Track mileage automatically and add billable expenses to the engagement, then generate one itemized invoice from all of it, at your resolved rates and caps. Nothing left on the table.
Billable expenses Automatic mileage tracking Itemized invoices QuickBooks export Xero export
Invoice · Acme Co
September
Consulting
34.3 hrs
$8,563
Mileage
120 mi · auto-tracked
$80
Expenses
2 billable items
$240
Total due$8,883
Your bench & your clients

Bring in exactly who each engagement needs

Staff up per client the way the best shops do, then stand down when it ships. Your team is simply priced, and the specialists you bring in are free.

FREE

Free external collaborators

Pull in the outside specialists each client needs: 1099 contractors, freelancers, even partner agencies, free on up to three projects each. They track time and complete tasks, and their timesheets are yours to approve.

Read-only · free

Free view-only users

Share access with clients, analysts, and internal members who don’t need to track time, completely free. You control exactly what each one sees, from clients and projects down to individual time entries, and whether they ever see billing and margin at all.

Scale up, then back down
Everyone in one place
Your margin stays private
Pricing

Pricing that grows with you.

Simple, usage-based pricing, with every feature unlocked from day one.

$2.49/mo
per project
First project free
$4.99/mo
per user
First user free
Unlimited projects for $29.88/mo Viewers & collaborators are free Cancel anytime
See full pricing

Put your whole practice in one place.

Track time, pace your clients, and see what you make. Free to start, no credit card.

Start free See everything it does

30-day free trial · unlimited projects & seats · no credit card